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Construction and Engineering industry

Every day activity require a huge volume of documentation is necessary in the Architectural, Engineering & Construction industry.

Overview

Manage critical corporate content and business processes associated with the Projects (Build) and Operations documentation, thereby attaining compliance with industry regulations, a significant reduction in costs and a corresponding increase in operational efficiency.

Every aspect of the architectural, engineering and construction environment involves an increasing number of documents that must be captured, processed, stored / archived and managed. Star Storage solutions can assist contractors to efficiently manage these documents (regardless of source or format) and their associated business processes as well as gain additional efficiencies and cost savings through integration other applications / systems.

Since the 4th of April, 2016 a legal addendum named BIM LEVEL 2 is introduced as a requirement for all government construction projects, defining what, when and how information should be created, shared and managed. Now it’s the responsibility of the contractors to demonstrate that they are Level 2 BIM-ready by detailing the processes and tools that will use to meet the project requirements and adhere to the new standards.

Every day activity require a huge volume of documentation is necessary in the Architectural, Engineering & Construction industry. In order to minimize any risks, companies need to reduce costs with paper based workflows, automate processes, ensure regulatory compliance, have access to data and documents anytime and everywhere connectivity exists (including mobile devices) to build, manage and maintain critical construction & engineering assets.

Trends

  • Ensure regulatory compliance and reduce risks. A massive amount of controlled documentation is necessary in the Architectural, Engineering & Construction industry, where a mistake at any level can affect human lives or your organization’s reputation;
  • Automate processes and increase operational efficiency. Operational excellence is vital in the Architectural, Engineering & Construction industry, where accurate management of projects related documents is crucial for you to build, manage and maintain critical construction & engineering assets.
  • As of April 4th 2016 BIM LEVEL 2 is being introduced as a requirement for all government construction projects, defining what, when and how information should be created, shared and managed. Now it’s the responsibility of the contractors to demonstrate that they are Level 2 BIM-ready by detailing the processes and tools that will use to meet the project requirements and adhere to the new standards.

Market Needs in Architectural, Engineering & Construction

  • Reduce costs with paper based workflows
  • Electronic Conversion and tagging of documents for electronic archiving. Flexible, easy to enrich tagging model by ordinary business user
  • Reuse the electronic information
  • Concurrent access to data and documents, any time, everywhere connectivity exists (including mobile devices)
  • Secured access based on security levels, rules and policies to data and documents
  • Compliance with legal regulations. File plan, retention and back-up for important documents and data
  • Optimize system architecture / decommission legacy systems

Key functionalities

  • Solution is accessible to customer and external partners in secured web interface
  • Mobile access (native iOS, Android apps) available for field productivity
  • Implements a flexible approval / review workflow for relevant technical / procurement documents to allow key persons to control documentation
  • Provide a mechanism to report information about project documents and projects status
  • Safely sharing project data and documents according with BSI PAS 1192-5 considerations for by offering controls in place that ensure information is being shared in a secure way.
  • Flexible and Advanced Security based on metadata
    • Built-in user management or integration with LDAP authentication
    • Security enforcement by multiple algorithms: access control lists, policies, security levels, managed collections with time restrictions
    • Pervasive audit trails
  • Unified Metadata Schema
    • An unified classification system (metadata schemas) that provides a ‘common language’ and allows locating electronic project data quick and painless.
    • Provides a predefined metadata model customizable for rapidly setting up new projects
    • Document naming - A documents name can be made up of a concatenation of its property values and a sequence number
  • Dynamic Perspectives based on metadata for flexible document / structure browsing
  • Managing communication and information exchange. Engineering and Construction projects require strict control of documentation deliverables from contractors - Project relevant communication needs to be captured and recorded and validated documentation needs to be provided quickly and securely to the whole team. Our solution provides a function to register communication documents into the system and to distribute to the right people.

Advanced infrastructures

  • Advanced Imaging Functions
    • Includes powerful capture software for quick scanning and archiving
    • Built-in operations with digital certificates and signatures, including PKCS#7 transparent de-capsulation
    • Built-in web viewer for PDF, PDF/A, images and other common files (eg: MS Word)
  • Advanced Records Management to ensure Compliance
    • Retention policies applied for preventing deletion or modifications, according to the file plan
    • Disposition managed and controlled when retention expires
    • Adaptive metadata schemas, easily customizable at runtime, even directly from the input channel

Solution profiles for Construction and Engineering industry

Solution Profile  1

Supplier Invoice Processing

Invoices received from suppliers can be processed quickly and efficiently by using this solution, which helps both the specialized financial departments, and the persons that order and receive goods and services. The solution allows the automatic processing of invoices from suppliers and their "linking" to the order or agreement, as well as the associated reception notification. Using BPMS type techniques and electronic archiving, it manages current invoices, as well as the invoices from the historical archive and their associated documents (NVR, Notices, Difference protocol). The solution allows as well the synchronization of invoice associated metadata and the creation of links...
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Solution Profile  2

Digital Mailroom and Correspondence Management

Transform your mailroom into a valuable strategic asset for your organization. With enterprise class functionalities for registration, scanning, data capture and automatic document routing capabilities your knowledge workers can harness the entire power of information exactly when they need it for better and faster business decisions.   Digital Mailroom Use advanced document capture, classification, data extraction and business workflow integration to digitize and intelligently route all of your company correspondence reducing cost, freeing up valuable resources and improving business productivity.   Electronic Registry Eliminate the risk of losing documents or erroneous classification using a companywide centralized electronic registry ensuring document...
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Solution Profile  3

Property Documentation Management

Technical Locations Management  - customers' documents are imported and managed in the folder structure of this application, based on a client classification periodically imported from ERP. Their organization is realized according to the distribution network that they belong to. For each new document, the system automatically generates a unique registration number.
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Solution Profile  4

Electronic Archive Management

StarCapture application transforms paper documents into electronic documents and extracts the useful information, allowing later quick access and capitalizing them throughout the organization, reduce the storage costs and the use of paper documents.
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Solution Profile  5

Virtual Data Room

Financial institutions continue to struggle with information overload and paper processing. Legacy systems can’t manage all types of content that are part of the case. Virtual customer file is thus the right solution. What is a Virtual Customer File? Contains processes, tasks, data and documents; Some activities can be shared by multiple users; Declares reached milestones; All aspects are visible; Contains policies for decisions and how information is managed; Collaborations - accounting for how and why decisions were made.
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Solution Profile  6

Technical Documentation Management

Technical Documentation Management solution is a component of "Star Storage Solutions Factory - Real Business Solutions, not Platforms!". Technical Documentation Management - it allows the tree organization of documents - downstream, midstream and upstream -  structured on hierarchical levels (stations, station projects, functioning, etc.);
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